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Document Scanning

Digitise your paper documents into secure, accessible digital records

Expert Scan has many years of experience in successfully providing document scanning services on a range of project sizes. From single folder scanning to full archive digitisation, you can trust Expert Scan to deliver secure, high-quality document scanning.

  • Free consultation
  • BS10008 accredited scanning
  • OCR searchability
  • Save time & resources
  • Utilise revenue-generating office space
  • Support remote & hybrid working

Document Scanning Benefits

Free up valuable space

With our document scanning and digitisation expertise, you can unlock your valuable, revenue-generating office space by converting physical paper documents into digital searchable records. Say goodbye to filing cabinets and cluttered paper storage.

Securely protect your information

Store documents securely in the cloud with controlled access levels and fully auditable traceability. Reduce the risk of document loss, damage or theft. Simplify regulatory compliance through improved access to information.

Centralise access

Bring all of your information together in one place - ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares - for enhanced visibility, connection and access.

Quickly search all documents

Using optical character recognition (OCR) technology, your document contents will be fully indexed and text searchable giving fast access to your information where and when you need it most. Suitable for most file types and available in 50+ languages.

How it works


Documents are packed and collected from your location via tracked, unliveried vehicles. For large-scale, multi-site projects, a collection schedule will be arranged.


On arrival, documents are booked onto internal tracking systems, then each document is manually prepared for scanning by sorting, removal of paperclips and staples.


Documents are scanned in B&W or colour to your preferred format, with OCR if required. They are then indexed and structured as per your requirements.


Electronic documents are returned to you via cloud portal access, integrated with your document management system, SFTP or encrypted hard drive.

Measurable ROI

Consider additional areas/departments that will be positively impacted by digitisation

How long does it take for digitisation to impact the bottom line?

  • What will you save on paper and printing?
  • What will you save on storage space and equipment?
  • How can you make best use of the free space?

84% of organisations achieve payback in under 18 months


How many employee hours will you save due to improved workflows?

  • How much faster will you find information?
  • How much more productive or efficient will business processes be?
  • What will be the benefits of improved collaboration?

Employees can spend up to 30% of their day looking for information


How much time and labour will you save by making compliance easier?

  • How much more accurately will information for audits be provided?
  • How much faster will information to satisfy or avoid audits be found?
  • Would there be a reduction in penalties or fines?

Non-compliance fines can reach millions of pounds


How will digitisation affect customer satisfaction and retention?

  • How much faster will you be able to respond to customer requests?
  • How much time will you save from a reduction in errors or wasted time?
  • How much easier will it be meet and exceed customer expectations?

56% of organisations still rely on paper-based contracts and orders


National document scanning services

Expert Scan is an experienced team of document scanning experts available nationwide across the UK and beyond if required.

With dedicated logistics teams on hand, we can collect your documents from any office location or warehouse across the United Kingdom, Europe, or Worldwide.

Our scan centres are located all over the country, with regional hubs in London, Exeter, Birmingham, Manchester, Newcastle and Edinburgh.

map of the United Kingdom

Expert Scan's experienced, professional team have a wealth of expertise, including information management, governance, data integration and storage allowing your business to maximise your data productivity.

Trust the Experts

Our mission is to provide high-quality digitisation and digital delivery solutions

We have many years of experience in successfully providing document management solutions on a range of project sizes.

From BS10008 accredited scanning, OCR searchability, data redaction and automated retention capabilities, you can rest assured that Expert Scan has the requirements to match your needs.

document scan facility